Application advice

Application advice

Applications for our courses are typically made via an online system. Additional information, including a letter of support from a supervisor, may be requested in PDF format to be sent to the event organiser.  Some do’s and don’ts for making your application are given below.


  • Check the course content: does it match what you want to learn?

  • Check the pre-requisites for the course: does the course expect you to have knowledge of R or Unix, for example?

  • Complete the entire application; this includes the online form and other supporting information. Incomplete applications will not be reviewed.


  • Leave it until the last minute to apply – we do not accept applications after the closing date.

  • Forget to send on the extra information you may be asked for – this will be listed as part of the registration requirements on the course page.

  • Apply for a course unless you have the pre-requisite knowledge needed. If you have firm plans to gain this before the course, please state this in your application. 

If you are unsure of a requirement, please contact us!

The selection process 

We will only review complete applications – i.e.applications for which we have received the completed online form, a letter of support and any other required information.

When reviewing your application we take four main factors into account:

  • Do you have the pre-requisite knowledge needed, or have you provided sufficient evidence that you will have acquired it in time for the start of the course? If this entails your attending prior training, please give details of when and where this will take place. Without the pre-requisites, you will not benefit from the course; you risk wasting your own time and denying someone else a place on the course.

  • Do your expectations of what you will learn from the course match the stated learning objectives in the course description? If you expect to learn something that we are not planning to teach then you will be disappointed!

  • Do you have data to analyse now, or will you have data close to the time of the course? You need to use the new skills you will learn straight away – leave it six months to try and undertake analysis and you will probably have forgotten what to do!

  • Will you pass on the knowledge that you have gained to others within your group or institute/organisation? We would like people to pass on what they have learnt to others who work with them.

Many of our courses are oversubscribed, so it is not possible for us to offer a place to everyone who applies. Please note that if a number of people from the same organisation apply for a course, we will only offer places to a limited number of individuals (often only one) to give the widest range of organisations an opportunity to participate. This is one reason why we strongly encourage our delegates to pass on their learning to colleagues once they have completed one of our courses; the other reason is that there are few better ways of reinforcing your learning than teaching someone else!


You can check whether you need a visa to attend an on-site course at EMBL-EBI at the GOV.UK website. It is your responsibility to:

  • Check whether you will need a visa

  • Make the visa application, if required

If you have been offered a place on an on-site course, we can provide a letter that confirms this offer. Details of how to request this letter will be sent as part of the standard email we send when offering a course place to successful applicants.

If you are offered a place on a course but are unable to attend due to Visa issues, please see our cancellation policy.

Travelling to EMBL-EBI

Full details will be provided as part of the standard email we send when offering a course place to successful applicants. Information about travel and accommodation can also be found on the EMBL-EBI Visit us page.


Funding to attend courses

We make every effort to make our courses financially accessible; our course registration fees are set so that we just recover the costs of running a fully occupied course.

For some courses, you may be able to apply for additional financial support to attend a course. Bursaries and travel fellowships are typically set by the funding body for each course. Because we work with a range of different funders, the conditions therefore vary from course to course. We strongly recommend that you check the information on the individual course web page. For additional information on financial help when attending specific types of course, please see the following: