Examples of Personal Data Collected by EMBL-EBI Services

Some examples of the personal data that we collect within EMBL-EBI services, how this data is used, who this data may be disclosed to, and when we may contact you is described below.

The Personal Data we may collect from you could include:

  • Name 

  • Email address 

  • Address 

  • Phone numbers 

  • Job function and employer details/institutional affiliation 

  • Gender and nationality 

  • Areas of scientific interest 

  • Event Registration Information (e.g. Dietary, medical requirements, etc.) 

  • Recruitment Information (e.g. CV, certificates, date of birth, performance 
assessments, reference letters etc.) 

  • ConnectionInformation(e.g.IPaddress,webcookies,h ostinformation,approximate 
host location, pages visited, services used)

We may use your Personal Data:

  • To provide you with information about our services, activities or our online content 
by offering to subscribe you to newsletters, publications, event announcements, etc. 

  • To personalise the way our web content is presented to you 

  • To use IP addresses to identify your location for statistical reporting purposes and if 
necessary to block disruptive use 

  • To analyse and improve our websites by examining statistical usage information 

  • To generate statistical reports as to how our website and services are being used 

  • For managing recruitment activities that you have initiated 

  • For managing events that you have registered for 

  • For managing scientific services, activities or online content that you have requested 
to access 

  • For alumni activities

We may disclose your Personal Data:

  • To service providers processing your information on our behalf or as part of scientific 
collaborations which are required to keep your information confidential 

  • In statistical reports to external organisations (e.g. funding bodies or scientific 
collaborators) or appointed review committees 

  • In forming part of the scientific record of data submitted to our data archives 

  • To your employer, university, law enforcement or other government bodies, in 
exceptional circumstances where your activity is disruptive or may be illegal under your local laws

We may use your Personal Data to contact you:

  • When you have asked us to as part of a specific service request (e.g. password reset, help desk request, voicemail message) 

  • In relation to any contribution (e.g. data submission or annotation) that you have provided to our archives 

  • To invite your voluntary participation in surveys about our services 

  • To manage a recruitment process you have initiated 

  • To handle registration for and attendance at one of our events that you have 
registered for 

  • In relation to any service, activity or online content you have signed up for in order 
to ensure that we can deliver the services to you (e.g. to notify you of service down 
time) 

  • When you have opted in to receive further correspondence for scientific marketing 
and outreach purposes (e.g. newsletters)